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OpenText Documentum D2 is the next generation interface for accessing and interacting with content stored on a Documentum server.

Here are 10 reasons why to Upgrade from Webtop to Documentum D2:

1. Roadmap

When comparing roadmaps for Webtop and D2, users can clearly see that there is much more on the D2 horizon. D2 has a robust roadmap with a substantial engineering effort behind it, particularly on D2 SmartView which OpenText is continually expanding on so that users can do more using SmartView.

2. Configuration vs coding

D2 includes a configuration layer with an agile configuration tool for building content management apps. It uses a familiar, spreadsheet-like UI which runs in web browsers and allows business users to set policies without relying on custom development. It is less challenging for administrators to maintain, than using existing instances of Webtop, especially if it has been modified through years of custom coding to adapt to new use cases.

3. Validate and deploy quickly

With Webtop, implementing any new document control requirement involves a customization process of design, development, testing and validation. D2 reduces or even eliminates formally testing and validating. Deployment of new content management functionality is in the business’s hands and enables it to respond quickly to new requirements. Business analysts can work with users to configure the application, and changes to the configuration are immediately applied to the environment.

4. Collaboration

Webtop allows internal sharing and collaboration but is limited when it comes to ad-hoc external sharing with third parties or partners. D2 includes deep integration with OpenText Core Share, allowing users to securely share encrypted, audited content externally. Sharing content can either be automated based on pre-defined rules or initiated manually through the D2 interface.

5. User experience

D2 offers a modern, personalized user experience. Administrators can adapt applications to unique user and business function needs while adhering to a centralized set of rules that ensure consistency across the organization. On the other hand, Webtop was built to be a “do it all” interface, which can make it overly complex for casual users who only want to find and view content.

6. Mobile

Webtop has no mobile option and doesn’t scale to smaller screen formats.
D2 scales dynamically between screen sizes. Even if you adjust your web browser to a smaller size, the tiles re-arrange, and you can still see the information you need. It also comes with a free iOS and Android app, featuring the same look and navigation as SmartView and functionality including remote wipe, Touch ID and offline content.

7. Widgets

Webtop doesn’t allow other apps to retrieve content and surface it in their UI.
With D2, widgets allow Documentum content to be surfaced in Microsoft Office, SharePoint and Teams, Extended ECM for Documentum and Appworks, enabling people to work in their preferred applications. Documentum works transparently in the background, providing governance oversight.

8. Custom search screens

Search functionality that requires custom coding in Webtop is solved OOTB with D2.
D2 offers facets at the folder level without performing a search. It provides facets for workflows as per the screenshot, it provides facets for tasks and facets can be nested.

9. Apply lifecycles during document creation

The ability to apply lifecycles during document creation is a common customization for many Webtop customers. D2 enables lifecycle management through a simple configuration that also includes lifecycle batch processing.

10. Controlling PDF documents

PDF is a universally accepted, secure format for sharing documents with virtually anyone, anywhere, using any application. Watermarking is a common requirement and custom code is necessary in Webtop. D2 comes standard with many PDF processing capabilities, including watermarking and the ability to add headers and footers. You can also insert content such as cover pages, signature pages, and automatically add PDF pages anywhere in the document.

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You can read more about Reasons to Upgrade from Webtop to Documentum D2 here.

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