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OpenText™ Documentum™ is a mature product with a long release history. Documentum 5.0 was released in 2002, version 6.0 followed in 2007 and version 7 in 2012. Since OpenText acquired Documentum in 2017, significant upgrades were released every six months. Each release is designed to improve usability, performance and maximize the return on investment in OpenText technology. Here’s 10 reasons why organizations should upgrade Documentum now.

Here are the top 10 reasons to upgrade Documentum:

1. Performance: Each Documentum release gives Users incremental performance improvements designed. That allow system to get more responsive and up to 30 % faster access to information—while putting less demand on IT resources.

2. Enhance trust and security: Enhanced enterprise security is a primary investment theme across the Documentum Platform. OpenText are constantly making security improvements throughout the platform to harden both on-premise and cloud deployments (e.g. by applying more security scanning and platform components, including Fortify, Qualsys, BURP, Blackduck and third-party cloud penetration testing).

3. Improve user experience: Improvements in each release, give users a more responsive system and include a host of new features that improve productivity. Now search results are more accurate through the integration of full-text search and embedded thumbnails. Users can also filter their results by category to find relevant content faster. Also more types of content are accessible via the introduction of format conversion for documents and video.

4. Reduce costs: One of the advantages of upgrading to the latest version of the Documentum platform is the ability to replace expensive Oracle databases with free opensource PostgreSQL and use low cost S3 storage. If moving to the cloud, you can replace expensive on-prem infrastructure with cheaper cloud alternatives. Customers on Documentum version 7.2 or earlier are currently paying extended maintenance charges to remain compliant. Upgrading will allow them to revert back to standard maintenance rates.

5. Extend capability: Latest versions allow you to extend the functionality and productivity of Documentum by connecting to other OpenText products. OpenText Core Share adds the capability to securely share and collaborate on content in Documentum with people outside the organization. Another cloud service that extends the capability of Documentum is OpenText Core for Federated Compliance which adds automated governance services across multiple Documentum repositories and file systems.

6. Improve productivity: Latest version of Documentum Platform allows organizations to update to the modern Documentum D2 UI and benefit from a uniform experience across desktop, laptop, mobile browser, and mobile app. Documentum D2 Mobile removes business bottlenecks by providing a best-in-class user experience for accessing and working on content from mobile devices. Administrators can control corporate content on BYOD mobiles and perform a remote wipe if a device is lost.

7. Connect Documentum with Microsoft® Office 365™: Users can continue to work in their preferred applications such as Microsoft Word and Outlook, but now with direct access to content in Documentum from the ribbon menu. Users can browse, open, and save documents to Documentum, making it easy to benefit from a company-wide system of record without having to open Documentum.

8. Simple updates: No more complex upgrade projects, just simple in-place updates that do not require re-installing, re-configuration, or manual re-customizing. Documentum updates are now provided as patches that preserve existing configurations and simplify deployment. Patches are released quarterly and take minutes to deploy.

9. Realizing Users cloud strategy: Containerization of Documentum technology allows organizations to align their Documentum deployments to their enterprise-wide cloud strategy, regardless of whether it is the OpenText Cloud, an on-premises platform, or a public cloud. Containerized technology can run alongside older implementations to enable a manageable cloud adoption path. It is easy to move Documentum containers between cloud providers.

10. Helping with transition: OpenText experts work with users to assess their current environment and provide recommendations for a successful upgrade in whichever cloud/on-premises model works for them. Users can count on OpenText to help with your upgrade and deployment process.

You can read more about OpenText™ Documentum™ here.

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